Post Journals is live — and prepayment schedules just got a lot more flexible

Two things shipped this cycle that were built separately but were made for each other. You can now post journals — including prepayment amortisation entries — straight to Xero without leaving RecHound. And prepayment schedules now understand your actual accounting calendar instead of forcing everything into calendar months. On their own, each one removes a chunk of manual work. Put together, they turn "build the schedule, calculate the entry, log into Xero, post it, come back and reconcile" into one continuous flow.

Post Journals

Select the lines you're reconciling, hit Post to Xero, and the dialog pre-fills the entry for you — account, tax rate, and tracking categories all chosen right there, no separate trip to Xero required. Posting several transactions at once? Post them as a single summary line, or keep every transaction broken out individually if you need the detail.

It also handles group structures properly. Posting across an intercompany group posts one balanced journal per entity, with a built-in check that the intercompany accounts net to zero across the whole group before you're able to post — so you're not manually cross-checking each company's side of the entry.

The time saving here isn't really about any single click — it's about deleting an entire round trip. No switching tabs, no re-keying numbers you already calculated, no coming back later to check whether what you posted actually matches what you meant to post. And because every journal you post is logged, you've always got a record of exactly what went to Xero and when, without having to go digging for it.

Read more on the Post Journals feature page.

Prepayment scheduling gets more flexible

The second piece is about the schedules themselves. Prepayment amortisation schedules used to assume everyone runs on calendar months. If your business runs on a 4-4-5 calendar, or any other non-calendar accounting period, that meant manually re-mapping every schedule to fit — tedious, error-prone, and something you had to redo every time the schedule changed.

Schedules now build against your company's real period boundaries automatically if you're on custom periods, no re-mapping required. On top of that, you get a choice of how each schedule calculates:

Equal — splits the invoice evenly across every period, so each one carries the same amount.
Daily — weights each period by the number of days it covers, which matters a lot when your periods aren't all the same length.
Custom — full manual control. Edit any line directly and the schedule switches to custom, as long as it still adds back to the invoice value.

Again, the time saving is upstream of the obvious part. It's not just that the schedule calculates correctly — it's that nobody has to sit down each period and manually translate "period 7" into "roughly mid-August, adjusted for how our calendar actually runs." The schedule already knows.

More detail on the Prepayments feature page.

Where they meet: posting a prepayment journal without leaving the record

Here's the part we're actually most excited about. The Post Journals dialog is embedded directly inside the Prepayments support drawer, on its own Post to Xero tab. Open a prepayment, and it's already pre-populated with a debit/credit pair for every schedule entry due in the current period — pulled straight from the period-aware schedule you just built.

So the full workflow for a month of prepayments now looks like: open the schedule (already built against your real periods, with the calculation type that fits how you amortise), hit Post to Xero (already pre-filled, no re-keying), post, and RecHound auto-matches the posted journal back to the prepayment for you. What used to be a multi-tool, multi-step process — spreadsheet, calculator, Xero, back to your workpaper — is now one drawer, start to finish.

If you're managing more than a handful of prepayments, this is the combination that actually moves the needle on month-end. Give it a go and let us know what you think.

— Alex