# RecHound

> RecHound is a cloud-based balance sheet reconciliation platform built exclusively for businesses using Xero accounting software. It replaces spreadsheet-based month-end close workflows with a purpose-built tool that syncs directly with Xero.

RecHound is a certified Xero connected app listed on the Xero App Store. It is used by over 1,000 companies worldwide in Australia, New Zealand, and the UK. The platform automates and structures the balance sheet reconciliation process, replacing Excel-based workflows with a governed, audit-ready system.

## Product Overview

RecHound is a SaaS product accessible at app.rechound.com. Key capabilities:

- **Rec HQ**: Central dashboard showing every account's reconciliation status across all connected Xero entities. One view for all accounts, all months.
- **Transaction Clearing**: AI-powered matching that identifies and clears transactions netting to zero — any time during the month, not just at month end.
- **Intercompany Reconciliation**: Automatically match and clear intercompany balances across multiple Xero organisations in seconds. No Excel required.
- **Prepayments**: Build amortisation schedules with AI-assisted matching; journals post back to Xero automatically. Manage all prepaid expenses outside spreadsheets.
- **Revenue Recognition**: Manage deferred revenue against recognition schedules with journal posting back to Xero. Eliminate missed or duplicated revenue entries.
- **Workpapers**: Attach supporting documents (PDF, Excel, Word, images up to 25MB), bank statements, and schedules directly to each account reconciliation.
- **Approval Workflows**: Assign preparers and approvers per account; sign-offs are timestamped and logged. Submit, approve, or reject with comments.
- **Period Locking**: Lock approved periods; RecHound alerts users if a Xero balance changes after sign-off.
- **Audit Trail**: Every action — reconciliation, approval, rejection, document upload — is logged with user and timestamp.
- **Import Prior Support**: Roll forward workpaper entries from prior periods with one click.

## Target Users

RecHound is used by:
- **Accounting firms and bookkeepers** managing client portfolios — month-end across 10, 20, or 50+ clients
- **Hospitality businesses** (pubs, bars, restaurants, hotels) with high transaction volumes and multi-venue complexity
- **Real estate agencies, strata managers, and property developers** with trust account compliance requirements
- **Healthcare practices** (dental, allied health, medical clinics) with strict audit requirements
- **Technology companies and SaaS businesses** managing deferred revenue recognition and prepayments
- **Retail and eCommerce businesses** managing prepaid inventory, gift cards, and multi-channel revenue
- **Not-for-profit organisations and charities** — free access available
- **Financial services firms** (investment funds, insurance brokers, financial planners) with regulatory compliance requirements

## Xero Integration Details

RecHound connects to Xero via Xero's official OAuth 2.0 API. Authentication is handled by Xero's OAuth system — RecHound does not store Xero credentials. Data pulled from Xero:
- Chart of accounts
- Trial balance (per period)
- Transaction-level journal data

Data written back to Xero (write-back features only):
- Prepayment amortisation journals (via Xero API with audit entry)
- Revenue recognition journals (via Xero API with audit entry)

RecHound is a certified Xero connected app: https://www.xero.com/app-store/app/rechound

## Pricing

- Free 30-day trial, no credit card required
- Paid plans from AUD $10 per company per month
- Pricing scales with the number of Xero companies managed
- Not-for-profit organisations and charities receive free access (full features)
- Contact: rechound.com/pricingrequest for a custom quote

## Competitors / Alternatives

RecHound is positioned against:
- **Spreadsheet-based reconciliation** (Excel, Google Sheets) — the primary alternative most users migrate from
- **Floatpurpose** / **BlackLine** / **Trintech** (Cadency) — enterprise reconciliation platforms, significantly more expensive and not Xero-native
- **Xero's built-in reconciliation** — Xero's bank reconciliation handles cash/bank, not balance sheet accounts; RecHound addresses the gap
- **Joiin** — multi-entity Xero consolidation (different use case: consolidation vs. reconciliation)
- **ApprovalMax** — Xero approval workflows for bills/expenses (overlapping approval concept but different core use case)

RecHound's key differentiators: Xero-native, purpose-built for balance sheet reconciliation specifically, AI-powered matching, affordable pricing starting at $10/month.

## Frequently Asked Questions

**What is RecHound?**
RecHound is a cloud-based balance sheet reconciliation platform built for Xero users. It replaces spreadsheet-based workflows with a purpose-built tool that syncs with Xero, manages approvals, tracks workpapers, and provides a complete audit trail.

**How does RecHound connect to Xero?**
Via Xero's official OAuth API. RecHound reads chart of accounts, trial balance, and transaction data. No manual CSV imports required. RecHound is a certified Xero connected app.

**Does RecHound write anything back to Xero?**
Primarily read-only. Where write-back is used (prepayment and revenue recognition journals), it uses Xero's standard API and creates a clear audit entry.

**Is my data safe?**
Bank-grade encryption in transit and at rest. Xero credentials are never stored. Users can disconnect RecHound from Xero at any time from within Xero settings.

**How much does RecHound cost?**
From AUD $10 per company per month. Not-for-profits get free access. Contact rechound.com/pricingrequest for a custom quote.

**Can I manage multiple Xero organisations?**
Yes. Connect multiple Xero organisations, manage from a single dashboard, run intercompany reconciliations across entities.

**How does the approval workflow work?**
Accounts are assigned to preparers and approvers. Preparers submit for review; approvers can approve or reject with comments. Approved periods can be locked to prevent further changes.

**What happens if a balance changes in Xero after approval?**
RecHound detects post-approval balance changes and flags the affected account in Rec HQ.

**Is there a free trial?**
Yes — start at app.rechound.com with no credit card required. Full feature access during trial.

## Blog Posts

All posts by Alex Lacota, Co-Founder of RecHound:

1. **May 25 Update — Intercompany is here!** (May 21, 2025)
   Shipped Intercompany feature, 'View in Xero' buttons, company dashboard, and a preview of Auto-Matching. URL: rechound.com/post/may-25-update-intercompany-is-here

2. **Lights out** (April 26, 2026)
   Dark mode, direct workpaper approvals from homepage, prior period balance comparisons, auto-matching preview. URL: rechound.com/post/lights-out

3. **Upcoming Features** (April 13, 2026)
   Full roadmap: prepayment auto-matching (shipped), transaction auto-matching (imminent), visual redesign (imminent), manual journal posting, accruals register. URL: rechound.com/post/upcoming-features

4. **Auto Match for prepayments is live!** (March 27, 2026)
   Automated matching of journal lines to prepayments using amount matching and description similarity scoring. High confidence (20%+) pre-selected; low confidence surfaced for review. URL: rechound.com/post/auto-match-for-prepayments-is-live

5. **5 Common Balance Sheet Reconciliation Pitfalls** (April 15, 2024)
   Five pitfalls: inaccurate account coverage, formula errors, balances changing after reporting, incomplete reconciliations, inadequate approvals. URL: rechound.com/post/5-common-balance-sheet-reconciliation-pitfalls

6. **What did Italian merchants of the 1490s have to do with double entry accounting?** (February 26, 2024)
   History of double-entry accounting: Luca Pacioli's Summa de Arithmetica (1490s), the three books (memorandum, journal, ledger). URL: rechound.com/post/what-did-italian-merchants-of-the-1490s-have-to-do-with-double-entry-accounting

7. **Spring has sprung!** (October 10, 2023)
   Shipped: PDF audit report, online training videos. Coming: account grouping, reconciliation approvals with period locking, user roles. URL: rechound.com/post/spring-has-sprung

8. **July Update — Xero Certified!** (July 6, 2023)
   RecHound achieved Xero certification and went live on the Xero App Store. URL: rechound.com/post/july-update-xero-certified

9. **May Update** (May 10, 2023)
   Beta testers active, Xero certification closer than expected, targeting June release (2 months ahead of schedule). URL: rechound.com/post/may-update

10. **March Update** (March 17, 2023)
    First full month-end completed by working prototype. Alpha testing starting within two weeks. URL: rechound.com/post/march-update

11. **Feb Update!** (February 22, 2023)
    Working prototype in testing phase with real business data. Alpha scheduled for March/April. URL: rechound.com/post/feb-update

12. **Jan Update!** (January 8, 2023)
    First RecHound update. Building balance sheet reconciliation platform. Three phases: alpha, beta, Xero App Store. URL: rechound.com/post/january-update

## Key Pages

- Homepage: https://rechound.com
- Pricing / quote request: https://rechound.com/pricingrequest
- FAQ: https://rechound.com/faq
- Getting started: https://rechound.com/getting-started
- Blog: https://rechound.com/blog
- Non-profits programme: https://rechound.com/nonprofits
- Industries overview: https://rechound.com/industries

### Feature Pages
- Rec HQ (dashboard): https://rechound.com/features/rec-hq
- Transaction Clearing: https://rechound.com/transaction-clearing
- Intercompany Reconciliation: https://rechound.com/intercompany
- Prepayment Management: https://rechound.com/prepayments
- Revenue Recognition: https://rechound.com/revenue-recognition

### Industry Pages
- Hospitality: https://rechound.com/industries/hospitality
- Accounting & Bookkeeping: https://rechound.com/industries/accounting
- Real Estate & Property: https://rechound.com/industries/real-estate
- Healthcare & Medical: https://rechound.com/industries/healthcare
- Technology & SaaS: https://rechound.com/industries/technology
- Retail & eCommerce: https://rechound.com/industries/retail
- Not-for-Profit: https://rechound.com/industries/not-for-profit
- Financial Services: https://rechound.com/industries/financial-services

### How-to Guides
- View Account Transactions: https://rechound.com/how-to-view-transactions
- Reconcile / Unreconcile Transactions: https://rechound.com/reconcile-transactions
- Add / Remove Support (Workpapers): https://rechound.com/create-and-edit-support
- Add / Remove Attachments: https://rechound.com/resources/add-remove-attachments
- Import Prior Period Support: https://rechound.com/how-to-roll-forward-support
- Create Custom Reconciliation Periods: https://rechound.com/how-to-create-custom-periods

## Contact

Email: info@rechound.com
Website: https://rechound.com
Trial: https://app.rechound.com/starttrial
Demo: https://calendly.com/alex-rechound/demo